Direct guests to the campus map for directions.Review options and resources on the Parking and Transportation site.Remember rental plants for staging and all floral needs.Discuss service expectations - how many servers per table, when do you expect tables to be cleared, etc.Remember waters for the podium and additional speakers/guests.Will you need linens from the caterer or other rental company?.Do any of your guests have dietary restrictions?.Ensure you have on-site A/V tech for event.Coordinate additional mics in the audience for any Q&A needs.If you have a presentation, ensure you have wireless advancer, projector, and screen.Can you run analytics afterward to see number of viewers?.Where will the video be archived afterward?.Where will the webcast run on the website?.Confirm security needs and any necessary walkthroughsĭetermine if you will live stream your event.Complete a Request for Special Event Security Form regardless of the event's size.Review Georgia Tech policies regarding contracts, procurement, and RFPsĬontact (or schedule) Georgia Tech Police Department.Use only Georgia Tech approved caterers.Schedule any key meetings with your stakeholdersĭetermine Your Vendors and Campus Partners TASK.Create a reoccurring calendar appointment.Consult with Risk Management for any special needsĭetermine meeting schedule for your committee.Investigate needs for special permits, licenses, insurance, etc. Consult the ADA's guide to Making Temporary Events Accessible to People with Disabilities.When possible, research similar past events to determine RSVP meltĮnsure inclusivity, accessibility, and sustainability.Consider your target audience and key messages.Consider additional needs such as different staff, rental equipment, etc.Determine how you will communicate the rain location to your guests.Determine who will make the rain plan call and when you will make your final decision.Speak with vendors about refund and cancelation policy costs and deadlines.Use our Selecting Your Event Space document for question inspiration. Equipment included equipment with room rental. Use our Budget Planning and Template worksheet to plan and track expenses.Research potential funding sources, such as partnering with other departments.Think of campus culture/workday schedule when selecting times.Consult campus calendar/ religious calendars when selecting.Use the Carnegie executive request form for campus leadership.Ensure hosts, VIPs, and/or speakers are available for specified dates.How does this event complement the Strategic Plan?.Who is your target audience for the event?.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |